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Proposal Cover Letter Essay Enclosed please find the protocol and consent form for the study, â€Å"Name of Study.† I have also enclosed a copy of the State University Institutional Review Board’s approval, dated January 12, 2002, and the Tribal Council’s approval, dated December 15, 2001. We propose to conduct a population-based study of all tribal members age 60 and greater on the Tribe Reservation. Individuals participating in the project will receive both a comprehensive medical evaluation at the Tribal Health and Wellness Center and a safety and functional evaluation in their home performed by a tribal member. While providing researchers at State University data regarding the prevalence of dementia and other chronic disabilities, the study also offers valuable information to both individual tribal members and the Tribal community. We have met with both staff and tribal members on the reservation on several occasions to discuss this project. We have received official approval of the project from both the Tribal Council and the Health and Welfare Committee. We have scheduled a trip to the reservation on June 3, 2002, to begin this project. We would appreciate your informed review and approval of the enclosed material. If you have any questions or concerns, please contact me at (503) 555-5555, extension 555. I will serve as the contact person for this project. We look forward to your comments and approval. Sincerely, Jane Doe, MD, Principal Investigator John Doe, RN, MN, Co-Principal Investigator ***Sample IHS Service Unit Letter of Support*** December 15, 2001 Jane Doe, MD State University PO Box 12 Anycity, Northwest State, 99999 Dear Dr. Doe: This letter is to inform you that the Service Unit has reviewed and supports your research study titled, â€Å"Name of Study.† It is our understanding the project will begin on June 3, 2002. We are very interested in your efforts that may help improve our understanding of health in our elderly population. If you have any questions or need further assistance, please contact me at (503) 555-5555. Sincerely, Jane or John Doe, Service Unit Director Name of Service Unit Anycity, Northwest State ***Sample Tribal Resolution*** WHEREAS, the Tribe is a federally recognized National pursuant to the Treaty of 1855 (12 Stat. 951); and WHEREAS, the Tribal Council is the governing body of the Tribe, by authority delegated by Resolution ABCD-1234; and WHEREAS, the Health, Employment, and Welfare Committee of the Tribal Council has been delegated the responsibility for providing the leadership, guidance, and oversight to all of the health, employment, and welfare programs and services; and WHEREAS, nationwide statistical data has indicated that an increase in the number of elderly Native Americans has been observed in recent decades; and WHEREAS, a National Indian Council on Aging study has shown that the life expectancy for Native Americans has increased by 19% since 1955; and WHEREAS, the prevalence, causes, and risk factors for chronic disabilities including dementia in Native Americans are as yet completely unknown; and WHEREAS, a study has been designed to determine the general health status and prevalence of major disabling conditions in elderly Native Americans, the functional status of elderly Native Americans, and the effectiveness of interventions that are currently used to maintain function; and WHEREAS, the study was designed with input from tribal council members and health staff; and WHEREAS, in implementing the study, the researchers will follow the protocol contained in the study design; and WHEREAS, the researchers will work closely with tribal health staff to have a clear understanding of culturally sensitive issues and to ensure that the dignity of all people contacted is maintained; and WHEREAS, the title of the study will be â€Å"Name of Study;† and WHEREAS, permission from the Executive Board of the Tribal Council is sought by Dr. Jane Doe to implement the study; and WHEREAS, there is to be no publication of the data collected in the study without the express permission of the Tribe. NOW THEREFORE, BE IT RESOLVED, by the Executive Board of the Tribal Council, acting under authority delegated by Section IV-A of the Rules or Procedures, approved by the Tribal Council Resolution AAAB-0001, dated January 31, 1969, and meeting at the Governmental Headquarters of the Tribe, Anycity, Northwest State, that approval to initiate the study in question be signed. BE IT FURTHER RESOLVED, that the Tribe does not waive, alter, or otherwise diminish their Sovereign Immunity whether expressed or implied by virtue of this contract, for any and all administrative or legal action, which may arise directly or indirectly from the same. Nor does the Tribe waive, alter, or otherwise diminish their rights, privileges, remedies, or services guaranteed by the Treaty of 1855. DONE AND DATED on this 15th day of December, 2001, by the undersigned members of the Executive Board of the Tribal Council.